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SROTC
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Finance
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Trucks
📄
Documents
🔧
Service
💵
Salary
📅
Attendance
🛡️
Admin
Salary, advance, diesel & bills tracker
Import CSV
👤
You owe (total)
0
They owe you (total)
0
Diesel bought (litres) ·
0
All time
This month
Last month
This year
Pick a month
Custom dates
Owed to pumps
0
Pending bills (Other)
0
People
0
Parties
Library
All
Driver
Manager
Pump
Other
+ New
Select a person on the left
Fleet
Trips & diesel
Total TT
0
Active
0
With a driver now
0
No driver now
0
Active
Inactive
All
+ New
Select a truck on the left
Expired
0
Expiring soon
0
OK
0
Date not filled
0
Needs attention
Expired
Expiring soon
OK
Date not filled
Everything
Warn 7 days before
Warn 15 days before
Warn 30 days before
Warn 45 days before
Warn 60 days before
Enable desktop alerts
Truck
Document
Expiry date
Status
Spent on service
0
Breakdowns
0
Records
0
Service due
0
All types
Last 12 months
This year
All time
+ Add service / breakdown
Trucks on a trip
0
Diesel this month
0
Avg mileage (closed trips, 90 days)
—
Over entitlement (closed, 90 days)
0
Trips & diesel
+ Add diesel
+ New trip
Running
Closed trips
Truck mileage
◀
▶
Lock month
Pay
Shipments
Shortage
Setup
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▶
Go to Salary →
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Users
Audit log
Deleted items
Admin does everything. For each staff member you choose, screen by screen: no access, view only, add, add + edit, or full (can delete). Tap a user and press Edit.
+ New user
All actions
Added
Edited
Deleted
Logins
Admin changes
All users
Load older
SROTC
SHREE RAM OIL TRANSPORT COMPANY
Sign in to continue
Your name
Username
Password
Sign in
Account
Current password
New password (min 8 characters)
Log out
Close
Change password
New user
Username
Full name
Password (min 8 characters)
Role
What this person can do on each screen
Look only
Data entry
Supervisor
Everything
Clear
Add new
= can enter new things.
Add + edit
= can also change them.
Full
= can also delete. Money figures are only sent to people with Finance access.
Active (can log in)
Cancel
Save
Add entry
Date
Amount (₹)
Litres
Rate per litre (₹)
Which trip?
(optional)
Truck (optional)
Note
Cancel
Save
New person
Name
Role
Driver
Manager
Pump
Other
Phone
Usual truck
Opening balance (₹)
Opening balance: positive if you owe them, negative if they owe you.
Active
Cancel
Save
Import from CSV
Excel / Google Sheets: File → Save as → CSV. Use either file or both. Existing names and duplicate entries are skipped, so re-importing is safe.
1. Parties
(name, role, phone, truck, opening)
Download parties template
2. Entries
(name, date, type, amount, truck, note, litres, rate)
Download entries template
Types: salary, advance, shortage, expense, payment, received. Date: YYYY-MM-DD.
Close
Import
New truck
Truck number
Model / make (optional)
Notes (optional)
Active (uncheck if sold / off the road)
Cancel
Save
Assign driver
Driver
Joined on
Left on (blank = still on)
Previous driver left on
Note (optional)
Cancel
Save
Renew
New expiry date
Note (optional)
Upload the document
(PDF or photo)
Delete the latest file (without uploading a new one)
Delete the backup (previous) file
Not applicable for this truck
Cancel
Save
History
Close
Add service / breakdown
Truck
Date
Type
Km reading (optional)
What happened / work done
Garage / workshop
Days off the road
Parts replaced
+ add part
Labour / other cost (₹)
Total cost
Next service due on (date)
or at km
Note (optional)
Cancel
Save
New trip
Truck
Driver
Loading from
Going to (plant / pump name)
Start date
End date
(blank = still on the road)
Start odometer (km)
End odometer (km)
Route km (RTKM)
Diesel already in the tank (L)
Advance given now (₹)
Note (optional)
Advances are saved in the driver's Finance account. To pay the next half later, open the trip and click “+ Add advance”. Shortages are added there too.
Cancel
Save
Add advance
Date
Advance amount (₹)
Note (optional)
Cancel
Save
Add shortage
Date
Shortage amount (₹)
Note (optional)
It is saved in the driver's Finance account as a Shortage and will be deducted from his salary.
Cancel
Save
Add diesel
Trip
Date
Source
Diesel Slip
IOCL Issue
Pump
Other
Litres
Rate per litre (₹)
Amount (₹)
Odometer at fill (optional)
Pump name
Slip no.
Slip photo (optional)
Note (optional)
Cancel
Save & add another
Save
Close trip
End date
End odometer (km)
Route km (RTKM) if no odometer
Diesel left in tank (L)
Or type diesel used directly (L)
— only if you don't know the stock
Toll applicable?
No
Yes
Toll amount (₹)
Toll status
Pending
Paid
Toll paid on
Toll mode
Toll reference
Payment received for this trip (₹)
Note
Cancel
Save & close trip
New route
Route / plant name
Code (optional)
RTD P km
Active
Cancel
Save
Add shipment
Date
Truck
From (plant)
To (destination)
RTKM
Qty KL
optional
Driver
Pump diesel (L)
optional
Shipment / load no.
optional
Remarks (optional)
Cancel
Save & add another
Save
Import from the OMC portal
Copy the rows from the BPCL / HPCL export (with the heading row) and paste them here, or choose the file (.xls, .xlsx or .csv). Rows already loaded are skipped, so importing twice is safe.
or choose a file
Add the trucks that are not in Khata yet
Cancel
Import
Add shortage
Date
Truck
Shipment / load no.
Invoice / order
Product
HSD
MS
EBMS
P95
Litres
Portal amount (₹)
or price per litre (₹)
Driver
(auto from the shipment)
Driver debit = portal amount × the shortage multiplier (or litres × price × multiplier when there is no portal amount).
Cancel
Save
SROTC